Visitor Pre-Registration | Why Pre-Register Visitors
Visitor pre-registration provides guests, contractors, and vendors information before they arrive. This simple digital step transforms the visitor experience — improving security, efficiency, compliance, and safety.
In this post you see how business and organizations benefit from visitor pre-registration. Improve your visitor management system strategy beginning today.
Fast and Easy Check-In
You perform compliance required verification checks before the visitor arrives with with visitor pre-registration. Now your visitors check-in takes seconds, not minutes – or longer.
Benefits:
- Eliminate lobby bottlenecks and lines
- Save time for front desk and security staff
- Create a welcoming, stress-free experience
The speedy check-in you get isn’t just convenient — it’s professional. It shows visitors your organization values their time.
Enhanced Security & Compliance with Visitor Pre-Registration
Your company takes advantage of a major advantage of visitor pre-registration with advanced visitor screening.
First, apply your company compliance policies are before a visitor/contractor arrives, e.g. you check for:
- Visitor identity and contact verification
- Required credentials or clearance levels
- Compliance with safety or legal requirements
- No physical visitor log needed
Next, when your business operates under regulatory or safety compliance requirements (such as OSHA, ISO, HIPAA, or CTPAT) – Visitor pre-registration ensures digital documentation is complete before entry. Additionally, capture the required compliance information for example:
- Digital NDA and signature
- Photo ID uploads
- safety policy and health safety policy acknowledgments
Also, store data associated with your pre-registered visitors/contractors with convenient digital log for audits, emergency roll calls, and reporting.
Finally, you approve, deny, conditionally approve visitors before they are sent visitor pre-authorization check-in code.
Better Visitor Experience and Company Image
As visitors/contractors arrive:
- First, scan the QR code they were sent during visitor pre-registration
- Next, their visitor badge is printed on-the-spot
- Finally, the visitor/contractor’s host is automatically notified via SMS-TEXT or email
This high-tech process not only saves time but leaves a lasting positive impression of your company — showing your business is organized, secure, and visitor-friendly.
Fast & Keyboard-Free Pre-Registered Visitor Check-in
Additionally, use the same kiosk to check-in employees with RFID badges. For example use the optional idChamp® family credential badge readers like the idChamp NF4x.