Visitor Contractor Safety | Agreement and ID capture
You ensure the safety of all individuals visiting on-site with your visitor & contractor safety program. Validating rules and guidelines on-site insures compliance requirements, and is a non-negotiable. Using good visitor & contractor check-in software, you meet these needs without adding burdensome workloads to staff. Visitor’s check-in seeing the safety form, and agreement signature is stored securely on the cloud for your review and compliance. Finally the visitor & contractor safety kiosk prompts for their ID badge and stores this securely on the cloud for reference.
Environmental, Health and Safety Rules for Visitors and Contractors
First, before accessing your site, visitors and contractors review and accept your tailored safety agreement, typically including:
- Site-specific safety rules and emergency procedures
- Required personal protective equipment (PPE)
- Prohibited behaviors or restricted areas
- Emergency contact and evacuation information
Additionally, the visitor & contractor check-in kiosk presents this information clearly for their review and acceptance. Storing agreement signatures and ID images during check-in, providing accountability, legal protection, and risk mitigation.
iPad Kiosk Options for Visitor Check-In
First setup your visitor & contractor safety software kiosk as suited to your site needs. Select the options you want on Cloud-In-Hand® Stratus-io Visitor Management Solution for example:
- Taylor your kiosk background to reflect your site, use any webpage, or a picture
- Define Events for your check-in categories to assign to your kiosk buttons
- Assign your safety agreement document to your Events where visitors will need to review and accept
- Specify kiosk buttons for check-in categories for fast check-ins with different visitor categories
- Select kiosk software options for check-in process e.g. print badge, security settings, how often to capture new ID, etc.
Visitor Check-In Safety Agreement Acceptance
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First, your visitor taps the Visitor button and is prompted to enter the information required for your site. The site shown below requires:
- First Name
- Last Name
- Company
- Phone
- Vehicle Make
- Vehicle Model
- Vehicle Color
- Vehicle Plate
- Purpose of Visit
Next your site visitor taps check-in in the upper-right of the Visitor form.
Visitor Check-In Safety Agreement Acceptance
Your visitor now sees the safety agreement for acceptance, and taps Accept to continue checking in. 
Next visitor or contractor taps Accept to agree to the on-site and safety rules. Signature is captured for the visitor or contractor and is kept on file for compliance requirements.
Visitor Contractor Safety App Captures ID For Compliance
Finally, your visitor contractor safety app presents their ID for capture to completes check-in, the ID is kept on file for compliance.
Additionally your visitor contractor app remembers when the ID badge was last captures. You specify how often you want the ID badge re-captured, for example annually, semi-annually, or Quarterly.
Speed Check-in For Frequent Visitors
First save check-in time for frequent visitors, visitor contractor safety app remembers prior visits and prompts the visitor.
Additionally, speed check-in time more using a barcode or RFID scanner. First issue frequent visitors a barcode or RFID-NFC tag. Next on re-visits, they simply scan the barcode or RFID-NFC tag and their name instantly displays. See video below for examples.
The Exact Visitor Contractor Safety Solution You Need
Contact Serialio.com today and discuss your organizations visitor needs. See other powerful options like scan drivers licenses, print visitor badges and check-in with RFID badge readers.